G-Suite is ideal as a central point for managing just about everything, from business email accounts to apps, groups, and users, to managing your Admin portal.
It also makes document sharing with your team and clients easier. For example, if you want a client to complete a specific task on project worksheet or a teammate to provide feedback on a proposal, it only takes a few clicks, it enables you complete transparency with your customers.
3. Version Control
One of the biggest challenges when running a growing business is to keep track of which version of a document or presentation is the latest one. Google Suite has made version control virtually seamless by allowing everyone to work on the same document.
Watching multiple employees or managers all collaborate on the same document and make changes in real time, is a huge part of keeping version control issues to a minimum.
As we discussed on the 2nd episode of the SMB Acceleration show, we’ve heard only positives from business owners we’ve helped move to using Google for Business.
By utilizing Google for Business, you reduce the reliance on needing an IT person or company and can instead focus on growing your business.
4. Searching Google Drive
Since Google Drive is powered by Google the search functionality is unrivaled. Anyone who has had to search a company drive for a missing document or proposal knows the limitations of traditional server setups.
When using Google Drive as your file storage system, you get the ability to search text within pdfs or images, which can make finding missing items exponentially faster. This time savings only grows alongside your company. As you add more employees, having everyone able to easily find items throughout the file structure is huge.
No longer will employees have to spend forty minutes searching for a lost document. Now, they’ll likely find it in just a few minutes.
5. No Mail Servers or IT Person Needed
As a small business owner you have enough expenses to worry about. Using G Suite allows you to avoid needing an IT person or company to setup and manager your emails or file storage. Google makes it simple to setup emails branded with your domain. For as little as $6 per employee per month you’ll get access to a worry-free email setup and file storage system with the best search function available.
Anyone who has ever used a company setup D, E, F drive knows just how tedious searching for something can be. As we mentioned above Google takes search functionality to a new level.
If you’re a small business just starting out, keep it simple and professional. Use a branded email address and G Suite. For established business, instead of spending a couple hundred per month to have someone maintain your server and emails, make the switch to G Suite, make your life easier, and put the savings into running Google ads.